NEUPC Policy & Action Plan

 
 
1. Introduction
Responsible procurement, where organisations consider the lifetime environmental, economic and social impact of the goods, works and services they purchase, is an essential consideration for all HEIs. Responsible procurement means achieving value for money and generating socioeconomic benefits while minimising damage to the environment. It should be considered at all stages of the purchasing lifecycle: from planning to design, manufacture, operation, maintenance, reuse, recycling and disposal; in addition to suppliers’ capabilities managing sustainability across their supply chains. NEUPC are committed to embedding sustainability into all elements of its practice by: Minimising pollution and carbon emissions; conserving energy and resources; reducing the use of plastics; minimising excess packaging;  maximising social value opportunities; demand management; promoting ethical practices. The purpose of this Policy is to establish NEUPC’s commitment to deliver procurement services in a way that actively promotes and enhances the sustainability performance of our organisation, our suppliers and our members, and set out an Action Plan to achieve this.
 
2. Scope
This procedure covers all NEUPC activities, including: the creation and management of sector-wide framework agreements for goods, works and services; HE-sector member services; and the CIPS and apprenticeships centre.
 
3. References
The Responsible Procurement Policy is based upon the sustainability guidelines, objectives and best practices set out in the following policies, initiatives and legislation:
NEUPC Governance Manual
Procuring the Future: Sustainable Procurement National Action Plan 2011
 
4. Responsibilities
The Head of Consortium will ensure that this Policy is implemented and maintained.
The NEUPC Responsible Procurement Group will monitor compliance against the requirements of the Policy and review performance against objectives. NEUPC will report to its members on performance quarterly via the Procurement Strategy Group (PSG), and to the Board; it will also report its sustainability performance annually where required to relevant sector bodies. This Policy and related Action Plan will be reviewed in line with new developments in good practice and legislation by the NEUPC Responsible Procurement Group and the Responsible Procurement and Training Manager on an annual basis. 
 
5. Objectives
This Policy outlines the following objectives to enable NEUPC to achieve its strategic commitments to responsible procurement, outlined in the Governance Manual:
i) Minimise sustainability risks and drive performance through NEUPC supply chains.
ii) Embed responsible procurement at all stages of the procurement lifecycle.
iii) Ensure our members receive best value by supporting and guiding responsible procurement activities.
iv) Establish NEUPC as a sector leader in responsible procurement practice.
 
6. Procedures
NEUPC will achieve its objectives through the following processes and procedures.
Procurement process design
o Ensuring that a minimum of 10-20% of all Award Criteria used to evaluate tenders is dedicated to sustainability.
o Developing resources that embed sustainability across the procurement lifecycle, from specification design to contract management.
o Establishing a comprehensive understanding of sustainability risks in each category’s supply chain.
Organisational management
o Featuring sustainability considerations in all operations, services and activities.
o Increased staff training and continuous professional development.
o Measuring NEUPC’s performance against UK sustainability standards.
Delivering member services
o Embedding responsible procurement in category management groups.
o Enhanced training opportunities and resources to support member knowledge. procurement Category Management groups; training; etc.
o Business marketing and wider stakeholder engagement.
Supplier and contract management
o Supply chain mapping and monitoring using tools such as Net Positives.
o Supplier relationship and performance management to drive innovation.
o Improving pre-market engagement with cross-sector stakeholders and suppliers.
 
The NEUPC will deliver these processes and procedures as outlined in the Responsible Procurement Action Plan 2019 (Appendix A).